How I Use Grok Bot to Run My Business (3 Setups You Can Copy)

My bots are never allowed to open links. They're never allowed to download attachments. Those are the first two lines in every Grok Bot I run, and I'll come back to why.

But first, the surprise. I run Clearmud with three Grok Bot teams: a Google Workspace team, an X growth team, and a YouTube script and ideation team. The one I expected the least from, the inbox team, has helped me earn over $20,000 so far. The content teams are still in training. Here's how each one is set up so you can copy what works and skip what doesn't.

Setup 1: The Google Workspace team (the one that made money)

We have two aliases that bring in most of our inbound: team@ Clearmud and partnerships@ Clearmud. At around 12,000 subscribers, the volume is bigger than you'd think. Before Grok Bot it was overwhelming.

### The partnerships bot

Nine times out of ten, partnerships inbound is a brand asking us to promote their product. Some want to pay, some want it free, some want an affiliate link. So I built one bot that responds to every single inbound and classifies it first:

• Is this someone selling us a service, like thumbnails?
• Is this a legitimate offer?
• Is this an agency?

Based on that, it sends a response. We only have one way of working with us now, and the bot is blunt about it: 50% upfront. It handles all the back and forth. The only time I get flagged is when every term I baked into the bot has been accepted. Then it hands the conversation to me and pings me. We've already landed one deal through this system [03:36].

### The leads bot

The other inbox is more housekeeping, and it's where client requests land. We get a lot of asks for hourly work and project work, plus the occasional contract. We only take clients on contract or on retainer. That's it.

Earlier this year I was grinding. I took hourly jobs, I did project builds. The problem is you're trading time one for one. You can't scale your time. No matter how hard you try to clone yourself as an AI agent, you can't clone your personality, and that's usually the part that closes the deal.

So the leads bot qualifies against a preset list. Hourly? Project based? "Thanks for reaching out, but we don't work like this anymore." Longer-term commitment? That one comes to me. It already validated and handed off a five-figure-a-month contract [05:11]. I can't share the exact number, but the bot did the first pass, not me.

### The two rules every bot follows

At the very top of each bot's instructions:

• Never open links.
• Never download attachments.

Below that sits the criteria for how it catalogs and classifies requests. One more cost note: I run a bunch of aliases on one main Gmail account instead of paying for separate users. Same bots, no extra seats.

Setup 2: The X growth team (still being trained)

This team runs on a schedule, every morning, roughly like this:

• 5:13: the overnight brief lands.
• 6:00: Pulse posts the news gap.
• 7:00: X Research hands the Drafter its angles. We benchmark against two accounts we like as inspiration.
• X Studio builds one creative card per post. Every post gets one.
• 7:30: X Drafter stages everything in unsent drafts.

Then I edit and press post. That last step matters more than it sounds.

### Avoiding the "Made with AI" label

If you let your bots post on your behalf, X marks it "Made with AI." If the bots prep and stage the draft, and you do your final tweaks and hit post from your phone's drafts, the label doesn't show up. Fun little workaround, and it also forces a human edit on every post [07:44].

And you need that edit. I do not recommend blindly posting what it gives you. So far I've trashed about 50% of the drafts it saves. I'm early in fine-tuning this team, and client work doesn't leave much time for the growth side.

### Why I'm leaning toward content anyway

I love working with clients. But I enjoy making videos more, and content compounds in a way client work doesn't. Even my contracts, which are based on deliverables and not hours, still need some of my time to deliver. There's always a formula, and I'm in it. Something to think about if you're choosing between starting a channel and taking on clients.

### The bonuses: short-form clips and an ads watch

Studio has recently started making short-form videos pulled from our long-form videos and live streams. It wasn't a one-shot. We've gone back and forth around 10 times, and the first frame still needs work. I show it because this is the raw evolution of the team, not a finished product.

I also have a daily watch on the Meta Ads Library. Every morning it opens every tracked ad and checks whether it's still alive. It stays silent unless a winner dies, then it names it. A weekly sweep runs on Monday mornings. Basic, yes. But it's time I'm no longer spending.

Setup 3: The YouTube ideation team

Every morning I get five video ideas from the Clearmud team, piggybacked on the Pulse bot. I don't rely on Grok Bot to script. It's ideation.

When I like an idea, I paste it into my own tool, Clearmud HQ, which has a YouTube script generator. Turn one runs on Opus 5.5. Turn two, with the output, runs on Sonnet 5.5 [11:55]. I've shown how I built it in past videos, so check the catalog if you want the details.

Even then, the script is surface level. My chief-of-staff bot, named Elon Musk, preps it, and I use it mostly for metadata and the YouTube description. I shoot from the hip on camera. The script saves me time where it counts, not where it doesn't.

The bonus hack: a voice DNA skill

If you don't want your bots to sound like AI when they respond for you, do this:

• Have your bot analyze your outgoing messages from the past 30 days.
• Build a voice DNA profile skill from the way you naturally communicate.
• Reference that skill every time it drafts a response.

If you make videos or live stream, have it pull transcripts of your last 50 videos instead. If you mostly chat with an LLM, have it study a month of your conversations and how you prompt. Then call that skill on any copy that goes out by email or gets posted on social.

That's what I've done. We live stream a lot, so building my profile was easy. But I don't hear enough people talking about this, and it's the difference between a bot that sounds like a bot and one that sounds like you [13:30].

Where to start

If you don't have time to read, flag, and analyze every inbound lead, start with the Google Workspace setup. Create your bots, work with them for a few weeks on how you want leads cataloged and validated, and you'll start catching the ones that used to slip through because you were too tired or assumed they were spam.

Put the two safety rules at the top. Stage drafts, never auto-post. Train the voice. Then build the content teams once the inbox is paying for itself.

I'm not an AI expert. I'm building in public and sharing what works. If you want a video on a specific setup, drop a comment with who you are, what you do, who your audience is, and your question, and I'll add it to the queue.

Watch the full video: https://www.youtube.com/watch?v=uMwiFhmwdQY